“I want to go to the movie now!” a heart-wrenching tantrum. So your dear son wished to see his favorite 3D computer-animated movie, and you promised some time out with him. He waited all week for the movie you had promised to take him out on and you are thinking it would have been nice if you would have booked for the movie on time. It would have saved you off so much of heartache. The quick solution, another promise for the movie next week.

Banquet halls offer their premise inclusive of facilities and services for diverse events. In India, every city and state has its own hallmark and has an abundance to offer. If you are in the city of Mumbai, the city will greet you with a plethora of banquets to choose from, for the wedding of your daughter. The ambiance and hospitality of banquets are extended for other events.

HamaraEvent is a trusted portal which can support your quest for the best destinations for multi-functional events. You may be on a lookout for conference & meeting venues in Mumbai, banquet halls in Mumbai for weddings or reception venues in Mumbai.Your one-stop solution is at HamaraEvent, which offers comprehensive information on venues and assists you with the critical decision of choosing from the range of banquet halls available.

The detailed research talks with wedding event planners and visits to the banquet halls– and voila you find the perfect destination. Don’t wait! Go ahead pre-book the banquet hall. A poet has wonderfully written “My heart. The only space that is not for rent.”A lot of spaces are for rent, the banquet hall definitely is. ‘Do I need to pre-book?’, ‘Why should I pre-book?’ Let us have a look at why pre-booking the banquet hall is a good idea.

Pre-Booking the Banquet Hall

1. Banquet Hall Policies

Every banquet hall has their own set of policies. There are peak periods to celebrations like weddings, and the banquet hall may be in great demand. The management may not be in a situation to commit on reserving the venue for you till you initiate the pre-booking of their premise.

Above photograph is a symbolic representation of policies which one needs to abide by

2. Planning

The pre-booking of the banquet hall initiates planning at all levels. You can now start visualizing the event. Before the pre-booking things may have been abstract but now you can start with planning the details. The theme for the event and finding out what else needs to be done at the event venue. Like for an outdoor wedding arrangement, you may wish to plan the attire, adornments, and the finer details which suits the wedding venue the best. An outdoor wedding in the evening may get your wedding planners and stylists help you with the attire which compliments the moment. There is a multitude of finer details which now start moving towards the perfect syncing with the venue.

Above photograph presents an open-air arrangement at a Wedding venue

3. ‘The Venue’ is a key factor for Guest Invitations

The invitation cards can be printed only when the venue is finalized. The pre-booking of the venue is when you can start looking at the printing of invitation cards and warmly inviting friends, family, and guests.

Above photograph presents a printed exquisite Wedding Designer Invitation Card

4. Peace of mind with full-service

The banquet hall offers exclusive facilities and services, and some may offer full-service which works like a one-stop for catering to everything you need for the event. This will bring in the peace of mind and lesser hassles of looking for complimentary services like decorators and caterers. With the pre-booking now you can be rest assured of guaranteed services, and you can focus on other basics.

Above photograph depicts complete peace of mind

5. Costs

The pre-booking of the banquet hall will help you plan and estimate the other costs involved in the running of the event. Apart from which the pre-booking can also help you save money as you may be in a good position to negotiate and earn reasonable discounts for the premise and the services.

Above photograph depicts saving money by planning and estimating meticulously

6. Customized Services Initiation

The banquet hall management may only offer its premise and give you the flexibility of bringing in the decorators and caterers of your choice. This means an amalgamation of service providers. The pre-booking can help you with this amalgamation as the hall management would allow frequenting by other service providers only when you have initiated a commitment. The other planners such as decorators, caterers, photographers, DJs would wish to visit the venue and make their estimates on providing services. Apart from which till you have their plans, it would be difficult to sync the services. While event planners are professional to orchestrate this for you, nonetheless you will need to initiate the first step of pre-booking the banquet hall.

Above photograph presents the catering decorations at a wedding venue

7. Making Travel, Stay Arrangements

The event may require travel and stay arrangements for guests and family. With the pre-booking of the venue, you would be in a better situation to start planning for travel and stay arrangements for yourself, family and guests. If you start early, then you would find that you are saving money again with the possibility of reasonable discounts from the service providers.

Above photograph presents a travel arrangement for a beautiful bride 

There are many other arrangements like making arrangements for a comfortable entry to the venue for guests who are disabled or making sure that your guests are not plagued with mosquito bites on an outdoor event setting. While the event planners may have taken care of all minute details, you may still wish to run a quick check with them on these grounds.

Above photograph presents, a wedding event planned outdoors at Park Hyatt Goa Resort and Spa

8. Co-ordinating Service Providers

There is a lot of orchestrating for the event service providers. A perfect symphony needs meticulous planning, and the planning needs the pre-booking of the venue. The service providers need to share their plans, and the co-ordinating point may be the event planner. Whether you are the acting event planner or you, have hired the services of one you will need to co-ordinate the efforts of the service providers.

Above photograph is symbolic representation of perfect coordination

9. Sponsorships and Audit

There are meetings and conferences which receive sponsorships for pre-approved venues. It is only logical that with a change in the venue the sponsorships also may be affected. A pre-booking of the venue helps you in an assured sponsorship amount. The audit committee members from the sponsoring body may require the pre-booking receipts as assurance that the sponsorship amount is being utilized faultlessly.

Above photograph presents a banner with event sponsors

10. Virtual Tours

Virtual tours of the event venue are a possibility with the pre-booking of the premises. Once you have initiated the process, you can create virtual tours of the premise and share it with your guests and family for their thoughts and loop them in the entire planning process. This tour creation will be possible only when the banquet hall management is assured of your commitment with them for using their premises and services.

Above photograph depicts virtual touring of event premises

Once you finalize an event venue, it is best to pre-book the premise. The venue is a key factor to the success of the event. Pre-booking is a tiny step for the immense peace of mind you receive. You can also venture into online venue booking, so the key to your venue-assurance is just a click away. Abstracts start getting clearer, and soon you can feel the magic of the celebration.