“Memories are heartbeats” beautifully captured in a poem by poet Grace E. Easley. Every celebration needs meticulous planning, a lot of heart in every detail, and sweat and toil. This beautifully results in moments created, and memories which you would wish to capture for a lifetime.

Your first stop to a celebration is the venue, the perfect banquet hall for the event. Mumbai city has a lot to offer in terms of beautiful banquet halls. Your search is befittingly supported by HamaraEvent, which will give you a plethora of options for the venue which suits you the best.

So as you seek the banquet halls in Mumbai for the dream celebration which you have conceptualized. There are many factors which start racing through your mind. You wonder, what are the factors that matter after all? The answer is simple, it is you and your family, your special occasion, which needs the venue and every other little detail,and turns your conceptual thoughts to reality. HamaraEvent understands this and supports your search for a perfect birthday party venue or banquet halls in Mumbai for weddings and reception venues in Mumbai.

Banquet halls are also coined as functional halls, as the celebrations by nature are diverse.  The events could be conferences, meetings, parties, poolside parties and more. It is only logical that banquet halls today need to be multi-functional to play host to this diversity, and you will find quite a few good functional halls in Mumbai.

As the event is finalized, it is a wonderful time for the family and loved ones to get together. Each member has a set of expectations, and so there is a lot which goes into having a truly happy family during the event.There isa lot of expectations from the banquet halls, and from the services and facilities offered with the halls. Expectations vs. reality need a closer look.The celebration being navigated to disappointment or joyous memories here is a quick overview.

Banquet Halls Expectations

1. Location: The location is very important. You may wish for banquet halls which are centrally located in Mumbai, or a functional hall which is easily accessible by your guests and family members.

Above photograph depicts a grand wedding venue

2. Service: The service offered at the banquet hall is expected to be impeccable, of quality, with attentive and professional staff.

Above photograph presents professional service provided by the event staff

3. Food and Beverages: Sumptuous multi-cuisine food with a wide range of delectable dishes with the freshest ingredients and refreshing drinks. An assortment of hors d’oeuvres, delicious desserts, permission to serve alcohol, ice cream counters, chat counter sand more.

Above photograph is representative of the food service at banquet halls.

4. Cost: The availability of the banquet hall at a reasonable cost with the possibility of customizable services, rather than accepting full-service available at the hall.

5. Hall Capacity:  The capacity of the hall is another important factor, as you may wish to invite 200 guests or extend to 500 guests and the capacity of the hall will be a deciding factor on finalizing it for the event.

6. Basic facilities: The availability of restrooms, ample parking, valet service on demand, central air-conditioning, emergency Up Sand play area for children are basic expectations.

Above photograph presents valet service at an event

7. Technology: The hall should be equipped with audio and video conferencing aids, Wi-Fi facility, internet and intranet with apt extension boards for connectivity.

Above photograph shows the Audio-video aids at a Banquet hall

8. Access for disabled: The hall could have the plus of being wheelchair friendly, with ramps, landings and access points with apt disabled facilities. The same could be extended to restrooms.

Above photograph is a symbolic representation of Disabled Access

9. Interactive stations: Photo booths which are cut apart from the traditional booths will have your guests ogling for more. Stations with tattooing or fun games are a huge craze in birthday and other parties.

Above photograph presents an interactive tattoo station at a birthday venue

10. Decoration: Thematic decoration with flowers, candles, decks, linen with colour themes are a definite expectation of any event.

Above photograph depicts the theme decoration at a wedding event

11. Cleanliness and clean-up staff: The premises of the banquet hall with the rooms and restrooms is expected to be clean and clean-up crew dutifully looking at this chore.

12. Safety and Security: The security staff is expected to be courteous and still disciplined with their job. Safety standards like having basic first-aid, helpline numbers, and meeting protocols for safety against fire breakouts is expected.

Above photograph is a symbolic representation of Safety & Security

We live in a digitised world today, and it is a bliss when you find the venues online with facilities enlisted and you can do online venue booking. HamaraEvent portal helps you with this quest. The digital world is getting closer to reality, the reviews are getting realer, and so do the virtual tours and images. So how wide is the gap between expectations and reality? Well-researched foundation for your quest will lead to the little deviation, but there are always exceptions to every situation. Here are a few aspects which are a reality check, pointers which you can keep in mind so that the gap does not dip you into disappointment.

Reality Check

1. Advance booking and cancellation: As you narrow down your search for banquet halls, you would wish to book the premise with a token amount. The advance booking amount is a confirmation of availability of premise on the event date. You are promised of the refund of the booking amount after deducting minimal operational charges. The refund process is sometimes a huge hassle, and you may find that you have to make frequent trips for the reimbursement of the amount.

Above photograph is a symbolic representation of cancellation policy 

2. Cleanliness: The cleanliness and hygiene are a factor which is worrisome and dismal at some banquet halls. Make sure you know that there is a clean-up crew working on this aspect. Another concern is the cleanliness of restrooms. It is always an added benefit to having restrooms demarcated rather than having unisex restrooms and also having a dedicated space for nappy changing for babies and toddlers.

Above image is a symbolic representation of expected restrooms at the banquet halls

3. Full-service adds cost: There are many banquet halls which offer their own services and do not allow third-party vendors or outsiders for any aspect of the event planning and implementation. The full-service may cost you more, and you may have to take the add-on services at an extra cost. You may come across instances where the banquet halls are perfectly located but are doleful on grounds of decorations or catering services. It is always nice when you have the flexibility for tailor-made services and also the added benefit of saving money.

4. Licences: The banquet halls will need apt licences to run their services, make sure to be aware of this aspect. You would not wish a last minute hiccup on the event date.

Above image is a symbolic representation of Licences

5. Luxury Taxes: The luxury taxes for the hospitality industry is different for the various states in India. In the state of Maharashtra, the luxury taxes are applicable to the banquet halls under the umbrella of the hospitality industry, which means you may have to shell out more. The tax structure may have complexity, so it is best to ask details and estimate it while you are budgeting so that you are not in for a surprise addition.

6. Permits: Make sure that you check if the banquet hall has the necessary permission to serve alcohol.

Above photograph presents an event venue which has permits to serve alcohol

7. Protocols followed: All protocols for fire and safety being followed at the banquet hall must be checked. You would not wish for any unprecedented event landing awry due to protocols not followed at the venue.

Above photograph depicts the fire safety equipment at events

8. Functioning – Mal-functioning: The basic facilities with technology, interactive stations and more should function as promised. There is always a glitch, and the banquet halls should have a crew who can cater to this seamlessly not affecting the event.

Above photograph presents the state-of-the-art technology at an event

9. Outdoor arrangements and Mother nature: The outdoor arrangement always needs to have a quick navigation to an indoor set up in case of mother nature playing havoc, like unexpected rains.

Above photograph depicts outdoor arrangements done for a Mehendi party

There is so much to an event being a grand success, for a banquet hall, it is good reviews, smiling faces and good word of mouth. A successful event for the host is joyful memories created which is timeless. These timeless memories need the right banquet hall, the right service providers, a little research, ground-check and being aware of the current trends in the market can help you go a long way in making your memories, simply perfect.