When planning a party, the importance of finding the right venue cannot be stressed enough. It is an important factor in deciding the success of your party. You will want everything to run smoothly and enjoy your party too. Once you take note of all your requirements, finding the right venue should not be difficult. Streamlining your venue selection online through a venue provider will help to a great extent. Select a venue with the right “feel”, enough space for the guests and one that fits your budget. Finding the ideal party venue in Mumbai can take up a lot of time and resources. To make it faster and convenient, use an online venue management company like HamaraEvent that helps you browse through several options and find the right one based solely on your needs.For your convenience, consider the following tips before choosing your party hall in Mumbai.

How Much?

While you may want to throw the most amazing party, you would want to keep your venue costs down to accommodate allowance in your budget for food and entertainment. In most venues certain days of the week cost less. If you could be flexible with your party dates, this could be taken into consideration. You could use an instant messaging facility to send invites to your guests. That too would help keep costs to a minimum. Examine your payment options and add-on or hidden costs before arriving at your decision. 

Do I have to go all the way there just to attend a party?

Avoid such thoughts from coming to your guests’ minds with proper planning with regard to the location of your party venue. Plan the location and accessibility in such a way that it is convenient to most of your guests to get there. However if your guests are going to be coming from out of town, it would make sense to host the party at a banquet hall or party hall near the airport or their hotel.

Accessibility refers to the possibility that every one of your guests can access the venue and its facilities. Your party may have guests of all ages. In case there are going to be many elderly and children the venue will need to house adequate restroom facilities, and be preferably placed on the ground floor or have ease of access through elevators. In your invitation, provide clear and simple directions to your venue location to make it easy for your guests to get there.

Wow Factor

Once you have shortlisted a few venues, consider the decor of the party halls. Does it go with the kind of party/theme you have planned? Does it allow for changes in decor? Does it give you that right “feel” or character for your theme? Find out how best you can incorporate what they provide in terms of decor with what you can add to make your theme come to life.

Where to put what

Early in the planning process, you may have a list of activities or entertainment programs noted. And by now, you may have an idea of how each one could be executed. Have a look at the shortlisted venues physically and picture in your mind, space and decor that will be required for your guests and activities. Consider whether the party venue provides ease in the flow of traffic and comfortable spacing after placing the chairs and tables. Does it have provision for a stage, dance floor, and bar if necessary?

What to expect

Know what the party hall or rooftop venue will provide and what you have to arrange for. Having all the behind-the-scenes information will help to be organised and prepared.

Take care of those hungry tummies

Does your chosen banquet hall provide catering services as well? If yes, this would work out more economically for you rather than have to arrange for the food separately. Some venues without kitchens may have a tie-up with a catering service, or you may be free to hire one of our own preferences. However, it is always less of a hassle to book a venue that provides catering arrangements as well.

Find out if the venue provides the seating arrangements as well and whether it goes well with your theme. Find out if they have adequate staffing to serve your guests and for the cleaning up as well. Does the venue have audio-visual facilities – microphones, LCD projector, and screens? It would be good to have an idea of these things as they play a major role in the entertainment part. Some party venues in Mumbai have built-in audio-visual facilities. Others may arrange it for you or ask you to do so. Ask for pictures for layout options, staff to guest ratio and time of kitchen services.

Other services-

1. Security and emergency facilities. In order to be prepared for the unexpected, it would be handy to know if your venue has first aid kits, power backup, fire extinguishers and working fire alarms.
2. Restrictions – Also find out if the venue has any reservations on decorating on walls, alcohol usage, photography or bringing outside food /catering.
3. Additional services to consider – It would save you some time and efforts if you could find out whether the venue provides the decoration, lights, and stage.
4. Find out if they have a designated smoking area to take care of the comfort of your non-smoking guests or if they could provide one for the day.

No jostling, please

You have your guest list ready. Keeping in mind the number of guests that are to attend your party, decide your venue to accommodate them comfortably. Check out the capacity of the party hall before booking. This one aspect requires your attention without fail as you can imagine what would happen if you were to book a party hall with 200 guests capacity and all 500 of your guests turned up! Also, there are emergencies to consider like fire.

Park Here

Find out if the venue that you have booked has its own parking space or valet service.  In a city like Mumbai, a venue with a parking lot is heaven! In case, the above is not possible find out if your guests can make use of free parking space available nearby. If parking is a real issue, alternatively you could suggest to your guests to try carpooling.

Last but not the least don’t forget to ask for references of prior parties planned or check reviews. Online venue management companies offer a host of services associated with venue booking these days. For booking your ideal venue for any of your events in Mumbai, you may connect with the ever-reliable HamaraEvent. We have a comprehensive list of great venues – birthday party halls, college party halls, wedding venues in Mumbai, wedding lawns, wedding grounds, corporate event venues in Mumbai - across Mumbai to suit any budget and requirement. Log in to http://www.hamaraevent.com/ for booking your perfect venue today!